QuickBooks POS Errors Guide: 2022 Latest Handbook

QuickBooks Point of Sale software is a powerful tool specifically designed to handle cash register transactions. It includes inventory, sales tracking, and managing customer information effectively and swiftly. Sometimes, however, users will encounter QuickBooks POS Errors while working within the program.

It’s no question that QuickBooks Point of Sale software offers the best options for Food Court, branded retail establishments, salons, hospitals, and more. It is important to carefully record receipts, record every item, offer to customers, and many other things. However, even one error within the QuickBooks Point of Sale software can cause your work to be sluggish and result in a significant loss. 

These issues aren’t just difficult to detect, they can also be extremely difficult to fix. That’s why we present this guide to you to help you overcome difficult Errors at POS system QuickBooks efficiently. We’ll go over the article.

QuickBooks POS Error

What are the Causes of QuickBooks POS Errors?

  • There is a problem with processing when transmitting files.
  • QuickBooks’ actions are restricted by the Windows firewall.
  • If you’re not registered as an administrator.
  • Damaged QuickBooks data file.

The causes listed above are the common causes that cause the QuickBooks POS error.

POS System QuickBooks Errors and Resolving Steps

There are a variety of issues encountered with QuickBooks Point of Sale users that can arise suddenly and result in QuickBooks software failing to perform. Therefore, in the article below, we will discuss the various issues that have occurred in QuickBooks Point of Sale and their solutions.

1. Server Connecting QuickBooks POS Workstation to Data File

Server Connecting QuickBooks POS Workstation to Data File

  • The first step is to shut off the workstation on which you have installed the QuickBooks Point of Sale.
  • Reboot the server, and then wait for the process completion.
  • After the reboot process, restart your computer.
  • Get started with QuickBooks Point of Sale on your PC.
  • The computer should instantly connect with the QuickBooks database file for POS located by the database server.

Read More: QuickBooks Company File Errors (2022 Handbook)

2. Error Initializing QBPOS Application Log

Error in establishing the QBPOS application log errors in QuickBooks is due to the damage to Windows system files. Windows system files that are damaged may affect the health of your system.

There are two ways to solve this problem. The first option will fix the issue, or you will have to adhere to both.

Solution 1

  • Press CTRL + ALT + DEL keys on your keyboard, then choose Task Manager.
  • Under the Processes tab, click QBPOSShell, and then click End Task.
  • Move your mouse down to the lower-left area, right-click & then select File Explorer or Open Windows Explorer (for Windows 7 and Vista).
  • Click View and lookup for the hidden items.
    For Vista and Windows 7: Click Organize and select the Folder and Search Options.
  • In the left window, click This PC or Computer (for Windows 7 and Vista) and go to C:\Users\\AppData\Local\Intuit\QBPOSShell.exe.\
  • Right-click on the config file & select rename. Rename it to user.configold.
  • Close the window and then open QuickBooks Point of Sale for Desktop.

Solution 2

  • Firstly, select Windows Start and go to the Control Panel.
  • Next, click on User Accounts.
  • Select Manage another account. (Skip this if you are using Vista.)
  • Click Create a brand new account.
  • Create a username for the account, and then select the Administrator.
  • Click Create Account.
  • Lastly, restart your computer and log in to the administrator account.

3. POS Error 121

QuickBooks POS Error 121

Solution 1: Delete the folders

If the solution above does not work for you, try this alternative. The majority of users have excellent results from this solution.

  • Look for Windows folders hidden in your system.
  • The following solutions are provided for Windows Vista, 7 & 8 based on your Operating System.
    1. If you’re using Windows 8 or 8.1, go to C Drive:/ProgramData/Intuit/Entitlement Client\version8.0.
    2. For Windows Vista and 7, go to C Drive:\ProgramData\Intuit\Entitlement Client\version 8.0.
  • Select all the files, and then tap Delete.
  • The file should be located in the following location: C:/ProgramData/Intuit/QuickBooks POS XX.0.
  • You need to remove the WSActivity file Under the INI folder.
  • Then reopen the POS and install any new updates.

Solution 2: Shut Down POS Services & Processes

  • Firstly, access the Task Manager & tap on the tab Processes.
  • Stop the following procedure:
    • exe
  • Press Window and R after you have closed the Task Manager.
  • You must fill in the MSC in the box provided.
  • Within the window, look for Database Manager.
  • Lastly, shut down the services.

Read More:  Virtual Bookkeeping

4. POS System QuickBooks Error 176103

If you’re unable to launch the program it will give you error code 176103 when trying to authenticate a Quickbooks for Point of Sale Desktop License. This error may be a result of entering the incorrect validation code to upgrade or an incorrect license number. To fix the problem, follow these steps:

Solution 1

  • Go to the windows start button.
  • Right-click and select Open Windows Explorer.
  • Click on ‘Organize’ and open the ‘Folder and Search options.
  • Select the View tab and click on show hidden files and folders.
  • Click on the checkbox to disable the Hide-protected operating files. Then click yes and OK when warnings appear.

5. Error Code 176109

QuickBooks POS error 176109 could be triggered when you upgrade your POS or add users or licenses to your existing POS software or you have entered the incorrect product key.

Error Code 176109

To troubleshoot this problem:

  • Choose Help and then click on About Point of Sales.
  • Find the ‘Product Number.’
  • If the product number is correct, verify that you’re logged into Windows as an administrator or user.
  • If you’ve disabled administrator rights, that indicates that the files within the Client Point of Sales Entitlement folder may be damaged or damaged.

To fix the files:

  • Firstly, click on the Start button. 
  • Next, select the Control Panel, and then the Folder Options.
  • Choose the View tab, then select the option to show hidden files & folders.
  • Click on OK.
  • Select the Local Disk (C:) or QB POS installation folder first, then the Program Data Then Intuit then click on the Intuit icon,
  • Entitlement Client and select version v8. [Windows 7 and Vista]. Or , you can directly go through Local Disk C: and follow the identical steps.
  • Click on the file in the folder and then delete the files.
  • Launch QuickBooks POS.
  • If the issue remains present, try reinstalling QuickBooks Point of Sale.

Read More: Online bookkeeping services

6. POS System QuickBooks Error 100

The causes for the Error 100 error to be triggered could be that the Point of Sale database manager might not be functioning properly or the system resources are insufficient. Let’s look at the solution to this issue.

  • Click OK to open the Error 100 dialog box.
  • Restart your computer.
  • Open your Point of Sale application.
  • If the error continues to persist:
  • Windows 7 or Vista: Click Start -> All Programs -> Accessories -> Run.
  • Windows XP: Go to Start -> Choose Run.
  • Click on services.msc in the field called Open > Click OK.
  • Click on QuickBooks Database Manager vXX and choose Start.

7. Error Code 175305- Storage Exchange Error

This error is due to either the Windows firewall that is interfering with the process of exchange for stores or you’re not logged in to Microsoft Windows as an administrator. To fix the issue, you must follow the steps below.

Storage Exchange Error


  • Firstly, Open File menu.
  • Choose the option Preferences and then click Company.
  • Click on Multi-store and choose the tab Store Exchange.
  • Think about the present preference.
  • Choose ‘Not Used in every store & select Save Now.
  • Go to File again & then choose the Company Preferences tab.
  • Next, choose the option multi-store Store Exchange.
  • Re-enter the initial company preference for each store’s method of communication and then save.
  • Do another Storage Exchange.

8. POS System QuickBooks Error 175305

A QuickBooks POS error is due to issues with the Windows firewall preventing the exchange process for stores or you’re not signed onto Windows in the Administrator role.

To fix this issue:

  • Firstly, Open File menu.
  • Choose the option Preferences and then click Company.
  • Click on Multi-store and choose the tab Store Exchange.
  • Think about the present preference.
  • Moving further, choose ‘Not Used in every Store’ & select Save Now.
  • Go to File again & then choose the Company Preferences tab.
  • Next, choose the option multi-store Store Exchange.
  • Lastly, select the preferences of the company that you originally used and click Save.

This should facilitate data transfer quickly.

Must Read: QuickBooks Installation Errors Guide 

From QuickBooks Point of Sale software basics to resolving solutions, we have it all. The solutions listed in this article are widely recommended for resolving the most difficult QuickBooks POS errors with ease. We are confident that the solutions discussed above QuickBooks Point of Sale Errors will assist you in attempting to get your problem solved. All in all, we hope you find this article useful. If you have any questions or tips, or suggestions, please share them with us by leaving a comment.