Deferred Expenses: How to Calculate on Multi Period Accounting (MPA)

If you want to track the deferred expense for GL periods that appear for than once then make sure to consider MPA or Multiple Period Accounting. It is a feature that appears to help so many entrepreneurs like you. With this tool, you can get to know about all your deferred expenses. As a business owner, it would be best to use the software and make yourself aware of all the deferred expenses. 

This guide will be in an elaborated way of using multiple periods accounting for deferred expenses. So, if any of you are having issues while conducting the operation then just throw all your worries away because your companion is there to guide you. Many businesses have to look for various things like tracking invoices, payouts, payables and so much. 

This creates a great load of work on several businessmen and employees. And if there comes the need to calculate deferred expenses then the load can become larger. So, the software is here to provide you relief with all these calculations and stuff. Here we are talking about the oracle software that is the best one for deferred expenses. Before moving your ways into the article, let’s first give a clear idea about deferred expenses. 

What are Deferred Expenses?

deferred expenses

A deferred expense is hard to calculate as compared to the calculation of normal expenses. When we say deferred expense, it means the cost that is incurred but yet to be consumed. As it is not consumed by the user that’s why it is involved on the balance sheet as an asset. You can take this example as an explanation of these deferred expenses.

  • You have paid the insurance in advance in order to cover the future months. 
  • Using the amortization way to charge an intangible asset to expense. 
  • Depreciation is another term of deferred expense which charges the asset over its useful life. 

If you are confused between deferred expense and prepaid expense then let us tell you that both of them are quite similar. Now, let’s consider what is Multiple Period Accounting by moving into the next section. 

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Multiple Period Accounting for Deferred Expenses

Multiple Period Accounting or MPA is a feature that helps you to track the deferred expenses for more than one GL period. You can find this feature on Oracle that enables users to make accounting for a single accounting event. It helps in depicting the comparison between prepaid expense and deferred expense. Moreover, it records all your prepaid expenses. This software brings you several ways to prorate the amounts. 

Multi period accounting

Every application needs to be expenses incurred for a semiannual contract for janitorial services, rental lease advance payment, and software license, etc. The application also provides you better help to all businesses having prepaid expenses and PO matching. You can get to know these four ways that the application offers to its users. 

With the software, you can do various things like:

  • You can easily specify a deferral account or a prepaid expense.
  • Always provide previous multi-period journal entries before posting and creating final entries.  
  • It helps you in distributing the amount across accounting periods which will be elaborated further in the next section. 

How Multi period Accounting Processes?

Now we will learn how the multiperiod accounting process runs so that you can get a clear picture about its working. 

  • You need to first provide a transaction with a multiperiod accounting date range.
  • Now, just make accounting events. Make sure to populate multiperiod accounting End and Start dates in transactions. 
  • In this step, you need to submit the created accounting process. 
  • If you have made a final entry for an initial entry then try to generate multi-period journal entries by submitting an Accounting process. 
  • In case, the situation is opposite then ensure to draft the entry that you have created for the initial entry and then resolve exceptions. 
  • If you have not drafted an entry that is created for the initial entry then make sure to submit the multiperiod accounting process.  

So, this is the multiperiod accounting process. You may have an idea about its functioning. Move to the next section to know four different ways that are used by this method to distribute the amounts of deferred expenses. The next section will definitely prove a good help for you. 

Ways to Distribute the Amounts of Deferred Expenses 

Multi period accounting

The application Oracle multiperiod accounting software comes with 4 easy ways through which you can easily distribute the amount. Read below to know about those significant ways. 

First Period

The first period brings you the accumulation amount separated by the partial period days and the number of days that appear in the period. 

Days in Period

It means the calculation of partial periods appearing by dividing the number of partial period days and the actual number of days in the period. 

Total Days in Period 

Total days in period indicates the partial periods and the whole periods calculated on the number of days which later on are separated by the total number of days in the whole multi-accounting period. Whatever the result is, it is then multiplied by the total amount due to come at an amount for the respective period. 

360 Days

It means partial periods based on 360 days in a year. The prorated amount is totally based on the Prorate type. 

So, these are the ways through which the software distributes the number of deferred expenses. Now, let’s know what are the things you need to use in this multiple period accounting for deferred expenses. 

Requirements you must fulfill 

  • Make sure to have the start date when you have done the accounting for MPA. 
  • Also, the end date of the same. 
  • You need no setup to consider all the operations.
  • MPA Accrual Account- need to have a holding account for the incurred expenses until their services will be rendered.

As we have covered all the related information of the topic, it’s time to jump into the steps that will make us learn how to conduct the real procedure of using multiple periods accounting for deferred expenses. So, let’s dive in.

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How to use Multiple Period Accounting for Deferred Expenses 

We are now at the last section of the topic. Here, you will be provided a step-by-step process to conduct this operation so read it thoroughly and make sure to perform each step with utmost care.

  • First of all, you need to build a Payables invoice.
  • Now, just provide the relevant values for the Start Date, End Date, and Accrual Account columns that can be found under the Multi-Period Accounting tab.

deferred expense

  • Try to attest to the invoice. 
  • After that, you need to build accounting for the invoice. 
  • Just make sure to run Multi-Period Accounting Programs that should be in your Month End Close Task. 

deferred expense

  • Make sure to examine the accounting entries related to MPA. 
  • For each period, provide General ledger entries. 

Final Take!

So, from all these steps, you can use multiple periods accounting for deferred expenses. We hope you find this article helpful. In this article, we have tried to include each and every possible thing related to the topic. It may have resolved all your queries. Not only some accounting professionals but non-professionals or newcomers can also use these steps to record deferred expenses. 

Well, be ready for future blog posts as we will make sure to help you in every way possible with other problems and issues. You can check out our other work on the site. It will probably help you in your business endeavors.